Categorizing a transaction!

Categorizing transactions is a vital step in Fintruck. It ensures that your expenses and cash receipts, like fuel purchases or freight income, are assigned to the correct accounts for accurate trucking financial records. Fintruck is designed to make this process as seamless as possible—this guide explains how it works.

Where to Categorize Transactions

When you link third-party accounts such as your banks, fuel cards, payroll systems, or freight payment processors, all transactions are consolidated into a single Transaction Feed within Fintruck.

From the Transaction Feed, you can categorize each transaction in one of three ways:

1. Directly in the Transaction Feed
2. In the Transaction Drawer for an individual transaction
3. Select and filter relevant transactions and Bulk Categorize them

Proper categorization lets Fintruck understand the nature of the transaction, ensuring your records reflect reality.

1. Transaction Feed Categorization

When you access the Transaction Feed from Fintruck’s navigation panel, you’ll see a list of transactions with associated categories. These categories might be:

• Automatically Suggested: Based on Fintruck’s smart rules
• Previously Set: Categories applied to similar transactions in the past

To modify a category:

1. Click on the current category label for any transaction.
2. A screen will appear, allowing you to search or select from predefined accounts (e.g., Fuel Costs, Driver Payroll, Maintenance).
3. Once updated, the new category will appear in the Transaction Feed, financial statements, and reports.

2. Transaction Drawer Categorization

For more detailed transaction management:

1. Click on a transaction line to open the Transaction Drawer on the right side of the screen.
2. The drawer provides additional details and tools, such as:
   • Splitting Transactions: For expenses covering multiple categories (e.g., a fuel receipt with repair costs).
   • Creating or Editing Rules: Automate future categorizations for similar transactions.
   • Assigning Tasks: Tag team members to review or confirm transaction details.
   • Uploading Supporting Documents: Attach invoices, receipts, or bill of lading.
   • Adding Comments: Provide notes for better context.
3. Click on the current category in the drawer to reassign it, following the same workflow.

3. Filter, Bulk Select, and Assign Categories in Bulk

For trucking companies managing a high volume of transactions, Fintruck offers an efficient way to categorize multiple transactions at once:

1. Filter Transactions: Use filters to narrow down the Transaction Feed by criteria such as date range, amount, or keywords (e.g., “fuel” or “repairs”).
2. Select Multiple Transactions: Check the boxes next to the transactions you want to categorize. You can also use the “Select All” option for filtered results.
3. Assign Category in Bulk: Click the Bulk Categorize button and choose the appropriate category (e.g., Fuel Costs or Tire Maintenance). Fintruck applies this category to all selected transactions, instantly updating your financial records and reports.

This method saves time and ensures consistency in categorization, especially for repetitive transactions like fuel charges or toll expenses

Still Have Questions?

No worries! If you need assistance with categorizing transactions or setting up your accounts, reach out to us at support@fintruck.com. We're always here to help keep your trucking business on the road to success.